Senior Director of Advancement Planning & Administration

Philadelphia, PA
Full Time
Advancement
Senior Executive
We Are Committed to an Inclusive Workplace

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. 

How You Will Contribute

Reporting to the Deputy Director & Chief Advancement Officer (CAO), the Senior Director of Advancement Planning & Administration will be a member of the Advancement Leadership Team, serving as a thought partner to the Deputy Director & CAO and the fundraising team. The Senior Director will advance data-driven planning and decision-making across Advancement, develop short- and long-term metrics and supporting integrated donor strategies and planning. The Senior Director will oversee all budget, gift processing, and financial processes and systems for Advancement and liaise with the PMA Finance team. The Senior Director will manage talent acquisition, retention, and development strategies across Advancement. 

The Senior Director of Advancement Planning & Administration will be the strategic senior leader for budgeting and integrated decision-making as well as for building the infrastructure to support the Advancement team. In addition to overseeing information services, prospect research and analytics, gift processing and reporting, the Senior Director will anticipate the strategy and information needs of Advancement. The Senior Director will oversee Advancement’s annual planning, budgeting and forecasting efforts as well as ensure the team’s proficiency in using data tools. They will act on behalf of Advancement as the key resource and partner with Finance, IIT, and colleagues across the museum to implement a CRM and transition from Raisers Edge software.


Specifically, you will:
 
  • Working with the Director & CAO and Leadership Team, oversee strategic planning for Advancement (annual and multi-year); help set annual and multi-year fundraising and prospect engagement goals for individual and institutional donors and prospects.
  • Audit and oversee all aspects of Gift Processing and donor and prospect data management, including auditing gift agreements.
  • Oversee the production of all reports related to philanthropic gifts to the museum and general membership.
  • Develop a knowledge map and resource options for key roles and teams; train staff on multiple uses of Raiser’s Edge to assess its effectiveness and devise future strategies around data and prospects.
  • Manage and oversee the Advancement budget and financial management processes, in collaboration with the Leadership Team and key staff.
  • Serve as senior leader for annual and multi-year budgeting and as liaison to the PMA Finance team.
  • Support the Deputy Director & CAO and Leadership Team in planning and executing talent strategy, organizational changes, staff recruitment, onboarding and retention; serve as liaison to PMA Human Resources.
  • Work closely with the PMA Finance team to track processes for invoicing from membership level to institutional, principal and board giving.
  • Partner with the Director of Individual Giving and the Advancement Leadership Team to develop a prospect management framework that supports comprehensive strategies for highest-level prospects and donors; be conversant in valuations of partnerships.
  • Act as the lead strategist to advise and guide the Advancement Department on the transition to a museum-wide CRM and transition to a new donor data management system.
  • Manage and oversee a team, including: Advancement Operations, Research & Prospect Management, and the Analytics team.
  • Perform other duties as assigned.


Critical Competencies for Success
 
  • Track record of serving as key partner to Advancement and institutional leadership by creating strategies in support of fundraisers, donors and mission.
  • Track record of success through team leadership and personal action in several key areas: donor and fundraising strategy, planning and process design/re-design, technology and business unit planning.
  • Excellent understanding of Raiser’s Edge and alternative donor databases.
  • Demonstrated finance skills and soft skills to collaborate with internal teams, institutions and partners.
  • Expertise in budget and compliance with both an appreciation of structures and a flexible approach to achieve institutional and donor goals.


Other Characteristics:

The Senior Director of Advancement Planning & Administration must be a results-oriented leader who can listen, translate and bring multiple initiatives to completion simultaneously with grace and good humor. The individual will have a demonstrated ability to build and bring departmental and institutional team spirit, enthusiasm and integrity to the role to support Advancement in achieving results at the highest levels. The successful candidate will be someone who can hit the ground running in a fast-paced environment, maintaining flexibility and a sense of urgency while understanding the scale and tempo of a mid- to large-scale non-profit organization.

The Senior Director of Advancement Planning & Administration will be experienced, creative, organized and entrepreneurial with the professionalism to represent the institution, internally and externally, with passion and authority, enhancing the institution’s mission and activities. The Senior Director of Advancement Planning & Administration will demonstrate the interpersonal skills that encourage collaboration inter- and intra-departmentally and cooperation while working cross-functionally with other departments at the PMA to achieve the goals and support the mission of the Museum.


Your background and experience include:
 
  • 8 years of experience in advancement strategy and operations in a cultural or educational institution, or demonstrated success in related roles.
  • Ability to anticipate questions and needs around resource management from a variety of angles, including donor, department and organization.
  • Ability to infuse data-driven decision-making into functions.
  • Familiarity with broader philanthropic community, giving and trends.
  • Experience in a complex, multi-team environment.
  • Excellent Communication skills, both written and oral.
  • Experience working with all Advancement functions, including fundraising, communications, and audience engagement.
  • Knowledge of contracts related to gift agreements and estate planning.
  • Must possess a strong work ethic, and be a motivated, enthusiastic team player who deeply embraces the mission of the Philadelphia Museum of Art.


Position and Compensation Details
 
  • The salary for this position is $170,000.
  • This position is Full-Time, Exempt, and 35 hours per week.
  • This position reports to Deputy Director and Chief Advancement Officer.
  • Physical requirements:
    • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
  • Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.


Institutional Requirements
 
  • Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
  • Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
  • Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
  • Maintains confidentiality.
  • Adheres to all museum protocols, procedures, rules, and policies.


Application Timeline

Applications will be reviewed on a rolling basis.  We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

What We Offer

Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:
  • Free general admission to the museum for you and your immediate family
  • Discounted guest tickets for admission
  • Discounts on gift memberships
  • Special staff tours and presentations from our curatorial and conservation teams
  • Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees including:
 
  • Medical, dental, and vision benefits
  • Fully paid short-term disability insurance, long-term disability insurance, and life insurance
  • Health savings or flexible spending account program
  • Retirement savings program with museum match
  • Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.

 
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