Cataloging and Metadata Services Specialist
Philadelphia, PA
Full Time
Mid Level
Cataloging and Metadata Services Specialist
At the Philadelphia Art Museum we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
As a key member of the Library and Archives team, the Cataloging and Metadata Services Specialist assists with operations across the department. The Specialist is responsible for performing a wide range of tasks and procedures primarily related to: copy cataloging, performing metadata creation and enhancement across Library & Archives systems, physical processing, interlibrary loan, and circulation duties.
Essential Functions, Qualifications and Skills
Your background and experience include:
Position and Compensation Details
Institutional Requirements
Application Timeline
Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.
What We Offer
Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:
*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.
At the Philadelphia Art Museum we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
As a key member of the Library and Archives team, the Cataloging and Metadata Services Specialist assists with operations across the department. The Specialist is responsible for performing a wide range of tasks and procedures primarily related to: copy cataloging, performing metadata creation and enhancement across Library & Archives systems, physical processing, interlibrary loan, and circulation duties.
Essential Functions, Qualifications and Skills
- Copy-catalog materials in all formats, which includes performing routine metadata creation, record enhancement, holdings updates, and item creation for library materials.
- Assist the Cataloging and Systems Librarian with original cataloging of library materials, as needed.
- Collaborate with the department on metadata enhancement across the various platforms managed by the Library & Archives.
- Maintain, adhere, and contribute to documentation of cataloging policies, procedures, workflows, and statistics reporting in coordination with the Cataloging and Systems Librarian.
- Collaborate with and serve as back-up for the Collection Services Specialist on all aspects of interlibrary loan process and create, maintain, and adhere to interlibrary loan documentation.
- Oversee daily circulation duties, including item check-in and check-out, paging, and shelving.
- Receive materials which includes but is not limited to managing check-in, processing, labeling, rehousing, claiming and/or withdrawing library materials.
- Perform physical processing for all library materials which includes but is not limited to taking action on mislabeled, misshelved, miscataloged, uncataloged, and/or damaged materials found in the stacks.
- Train and inform patrons about Library & Archives services and activities.
- Assist the Cataloging and Systems Librarian in monitoring trends (e.g. linked data, BIBFRAME, Wikidata, controlled vocabularies) within the cataloging and metadata communities and in collaboration with the department evaluate for incorporation into workflows and documentation.
- Perform other duties as assigned.
Your background and experience include:
- Bachelor's degree or equivalent relevant experience
- Demonstrated ability in maintaining records and data in various information, library, and other content management systems and repositories.
- Demonstrated experience in copy-cataloging procedures or database maintenance guidelines.
- Familiarity with metadata standards such as MARC, AACR2/RDA, LCSH, LC authorities, and LC classification and shelf listing.
- Demonstrates a forward-thinking approach to cataloging and metadata practices with a focus on aiding discovery to collections.
- Consistent and accurate attention to detail.
- Excellent communication and interpersonal skills.
- Aptitude for technology and a willingness to learn new skills.
Position and Compensation Details
- The hourly pay rate for this position is $25.31
- This position is full-time, non-exempt and 35 hours per week.
- This position is part of the AFSCME Local 397 bargaining unit.
- This position reports to the Cataloging and Systems Librarian.
- Physical requirements:
- Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
- Able to move items up to 40 pounds
- Able to utilize step ladders/stools when needed to retrieve and shelve departmental materials
- Able to work in environment with limited exposure to dust and dirt
- Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Institutional Requirements
- Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum, and protects and enhances its reputation and standing within the community of museums.
- Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
- Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
- Maintains confidentiality.
- Adheres to all museum protocols, procedures, rules, and policies.
Application Timeline
Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.
What We Offer
Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:
- Free general admission to the museum for you and your immediate family
- Discounted guest tickets for admission
- Discounts on gift memberships
- Special staff tours and presentations from our curatorial and conservation teams
- Discounts at the museum restaurant, museum cafés, and museum retail and online stores
- Medical, dental, and vision benefits
- Fully paid short-term disability insurance, long-term disability insurance, and life insurance
- Health savings or flexible spending account program
- Retirement savings program with museum match
- Paid vacation, personal days, sick days, and holidays
*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.
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