Effective October 11, 2021 all new employees at the Philadelphia Museum of Art will be required to provide proof of vaccination for COVID-19 upon hire.

We Are Committed to an Inclusive Workplace
At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

What We Do
We are Philadelphia's art museum, a landmark building, a world-renowned collection. A place that welcomes everyone. We bring the arts to life, inspiring visitors—through scholarly study or creative play—to discover the creative spirit that lies within each of us. We connect people with the arts in rich and varied ways, making the experience of the Museum surprising, lively, and always memorable.

Who We Are
Our values define who we are. They drive the way we do things and the decisions we make. We are open – we welcome everyone, opening eyes and minds to the expressive power of the arts. We are connected – we sustain and strengthen the communities we serve, bringing together diverse audiences. We are vital – we bring the arts to life, engaging visitors from Philadelphia and around the world. We are provocative – we believe that the arts can change the way we understand ourselves and how we see the world.

Working Together
We expect every employee, department, and division to work collaboratively with all others, inspired by a shared purpose. We respect each other as individuals and colleagues. We encourage innovation and support one another’s efforts, recognizing that innovation involves risk.

What We Offer**
Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:

Free general admission to the museum for you and your immediate family
Discounted guest tickets for admission
Discounts on gift memberships
Special staff tours and presentations from our curatorial and conservation teams
Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees* including:

Medical, dental, and vision benefits
Fully paid short-term disability insurance, long-term disability insurance, and life insurance
Health savings or flexible spending account program
Retirement savings program with museum match
Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.

Coordinator, Leadership Annual Giving

Philadelphia, PA

Full Time

Advancement

Mid Level

We Are Committed to an Inclusive Workplace

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

How You Will Contribute

The Coordinator, Leadership Annual Giving plays an integral role in the day-to-day operations of the Leadership Annual Giving team with a keen attention to detail in service to donors, Affinity Group members, and the Associates and Chairman’s Council Advisory Committees.

Specifically, you will:

Assist the Leadership Annual Giving team in the daily operations of the Associates, Chairman’s Council, Affinity Groups programs including the coordination and mailing of acquisition and renewal materials, processing of gifts, and preparation and mailing of acknowledgement letters, and answering the Leadership Annual Giving phone line.
Serve as the first point of contact for Leadership Annual Giving donors and inquiries.
Assist in the coordination and accommodation of special requests from members that are offered as part of the Concierge Services available as benefits to Leadership Annual Giving donor members including event RSVPs, tour requests, e-communications, art fair accommodation.
Participate in the conceptualization and planning of collateral materials used to promote the Leadership Annual Giving programs, associated events and other benefits designed to increase engagement with the Museum.
Support Director of Leadership Annual Giving in coordinating solicitations, gift tracking, and acknowledgements for The Philadelphia Show.
Assist Director of Leadership Annual Giving with scheduling meetings with existing and prospective Leadership Annual Giving donors.
Support the Leadership Annual Giving team in tracking actions with prospective and current donors in Raiser’s Edge database to ensure that consistent and long-term relationship building is occurring.
Develop Leadership Annual Giving annual communications calendar and mailing timelines to ensure the implementation of acquisition initiatives, follow-up mailings, etc.
Maintain membership rosters for Leadership Annual Giving members, including detailed donor records, in Raiser’s Edge and paper files. Ensure that the rosters are accurately represented in the Annual Report, on the museum website, and other publications.
Manage inventory for program materials.
Support the Associates and Chairman’s Council Advisory Committees through arranging meetings and preparing collateral.
Liaise with colleagues on Donor Engagement team to ensure successful implementation of program events, including requesting invitations, RSVP lists and event timelines.
Coordinate with Advancement Operations to ensure gifts are entered correctly, mailing lists are generated, data integrity is preserved, and data projects are completed.
Represents the Advancement department at various Museum events and activities.
Assist in preparing and tracking budgets for corresponding charge lines as needed.
Maintain and utilize donor/prospect information in the Raiser’s Edge database.
Provide general administrative support to the Director of Leadership Annual giving.
Perform other duties as assigned.

Your background and experience include:

Exceptional written and oral communication skills
Strong organizational skills, attention to detail, and the ability to be flexible and creative.
Computer proficiency including Microsoft Word and Excel required.
Knowledge of Raiser’s Edge highly desirable

Position and Compensation Details

The hourly rate for this position is $20.74.
This position is Full-Time, Non-Exempt, and 35 hours per week.
This position is part of the AFSCME Local 397 bargaining unit.
This position reports to the Director of Leadership Annual Giving.
Physical requirements:
- Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Institutional Requirements

Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
Maintains confidentiality.
Adheres to all museum protocols, procedures, rules, and policies.

Application Timeline

Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

What We Offer

Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:

Free general admission to the museum for you and your immediate family
Discounted guest tickets for admission
Discounts on gift memberships
Special staff tours and presentations from our curatorial and conservation teams
Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees including:

Medical, dental, and vision benefits
Fully paid short-term disability insurance, long-term disability insurance, and life insurance
Health savings or flexible spending account program
Retirement savings program with museum match
Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.

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Free general admission to the museum for you and your immediate family

Discounted guest tickets for admission

Discounts on gift memberships

Special staff tours and presentations from our curatorial and conservation teams

Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees* including:

Medical, dental, and vision benefits

Fully paid short-term disability insurance, long-term disability insurance, and life insurance

Health savings or flexible spending account program

Retirement savings program with museum match

Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.

Coordinator, Leadership Annual Giving

Apply for this position