Department Coordinator, Human Resources
Philadelphia, PA
Full Time
Entry Level
We Are Committed to an Inclusive Workplace
At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
The Human Resources Coordinator serves as a critical member of the Human Resources team, providing cross functional support for benefits, employee relations and talent acquisition. While supporting day-to-day HR functions and operations. The ideal candidate will serve as conduit for all functions of the business.
Specifically, you will:
HR Operations & Support
Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.
What We Offer
Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:
At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
The Human Resources Coordinator serves as a critical member of the Human Resources team, providing cross functional support for benefits, employee relations and talent acquisition. While supporting day-to-day HR functions and operations. The ideal candidate will serve as conduit for all functions of the business.
Specifically, you will:
HR Operations & Support
- Supports Chief People Officer in maintaining calendar, scheduling, invoicing, expenses and monitor email inbox
- Maintain ticketing system for Human Resources inquiries
- Create and maintain employee personnel files, with accuracy and confidentiality.
- Generate recurring and specialized HR reports
- Coordinate employee engagement events, maintain social media presence and familiarity with AI platforms
- Ensure compliance with all applicable federal, state, and local employment regulations and museum policies.
- Provide cross-functional support for other HR functions (Benefits, Employee Relations and Talent Acquisition) projects and initiatives as needed.
- Assist with annual processes such as Open Enrollment, compensation changes, and audit support.
- Assist with new hire orientations and support onboarding logistics.
- Assist with collecting employee documentation FMLA, exit surveys, union cards, visa and sponsorship processes for employees, as needed.
- Assist in communication and implementing of HR policies and procedures.
- Assist in maintaining HR dashboards, trackers, and systems to ensure data integrity and operational efficiency.
- Assist with job postings, intake meetings, phone screening, scheduling, reference checks.
- Send periodic updates to potential candidates
- Conduct periodic compensation analysis using the provided tools.
- Maintain and manage applicant data, create employee change letters using templates (Promotion, salary change, job changes)
- Ensure compliance with all applicable federal, state, and local employment regulations and museum policies
- Perform other duties as assigned
- Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent combination of education and experience.
- 1-3 years of experience in Human Resources administrative functions.
- Experience using HRIS platforms; proficiency with ADP Workforce Now preferred.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent organizational and time management skills with the ability to prioritize tasks and manage multiple assignments simultaneously.
- Strong written and verbal communication skills; ability to draft clear, professional correspondence.
- Ability to maintain confidentiality and demonstrate professionalism, discretion, and tact in sensitive situations.
- Customer service–oriented with strong interpersonal skills and ability to establish credibility with staff at all levels.
- Ability to work independently, take initiative, and problem-solve in a dynamic environment.
- The salary for this position is $55,000.
- This position is Full-Time, Exempt, and 35 hours per week.
- This position reports to Human Resources Manager
- This position is required to be performed fully onsite at Philadelphia Museum of Art locations.
- Physical requirements:
- Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
- Job-specific physical requirements
- Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
- Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
- Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
- Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
- Maintains confidentiality.
- Adheres to all museum protocols, procedures, rules, and policies.
Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.
What We Offer
Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:
- Free general admission to the museum for you and your immediate family
- Discounted guest tickets for admission
- Discounts on gift memberships
- Special staff tours and presentations from our curatorial and conservation teams
- Discounts at the museum restaurant, museum cafés, and museum retail and online stores
- Medical, dental, and vision benefits
- Fully paid short-term disability insurance, long-term disability insurance, and life insurance
- Health savings or flexible spending account program
- Retirement savings program with museum match
- Paid vacation, personal days, sick days, and holidays
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