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Associate Director of Administration

How You Will Contribute

The Associate Director of Administration, reporting directly to the President and Chief Operating Officer, plays a key role in developing the strategic and business plans for the earned revenue and auxiliary activities of the Museum. 

Specifically, you will:

  • Assist the President and COO in overseeing the business operations of the Museum.
  • Develop, in collaboration with Museum division and department heads, long range business plans and operating models for all earned revenue and auxiliary activities of the Museum.
  • Lead the Rev-Up (earned revenue) Committee with a focus on streamlining processes, identifying areas of opportunity and risk, and ensuring a unified strategy around earned revenue activities, including membership, visitor services, retail operations, food services and special events.
  • Manage the contract relationship with STARR Catering Group, including working cross-departmentally with Membership and Visitor Services and Special Events to ensure that new spaces created through the Core Project are appropriate and financials are on track.
  • Play a key role in the planning and execution of the annual Philadelphia Art and Antiques Show overseeing all aspects of the event.
  • Oversee cross departmental committees within the Museum to manage the operational impact of city-wide events at the Museum and/or on the Benjamin Franklin Parkway ensuring all logistics are coordinated appropriately for each event.
  • Assist the President in managing the relationship between the Museum and the Philadelphia Parks and Recreation department.
  • Provide support to the President and Chief Operating Officer as needed.

Your diverse background includes:

  • Bachelor’s degree required; MBA strongly preferred.
  • A minimum of 5 years of experience leading earned revenue activities or functions and/or managing large-scale projects and events.
  • Extensive project management experience.
  • Experience working with internal and external constituencies within a large city.
  • Comprehensive knowledge and experience with budgeting and analysis.
  • Experience and proficiency in all MS Office Suite programs.
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