Effective October 11, 2021 all new employees at the Philadelphia Museum of Art will be required to provide proof of vaccination for COVID-19 upon hire.

We Are Committed to an Inclusive Workplace
At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

What We Do
We are Philadelphia's art museum, a landmark building, a world-renowned collection. A place that welcomes everyone. We bring the arts to life, inspiring visitors—through scholarly study or creative play—to discover the creative spirit that lies within each of us. We connect people with the arts in rich and varied ways, making the experience of the Museum surprising, lively, and always memorable.

Who We Are
Our values define who we are. They drive the way we do things and the decisions we make. We are open – we welcome everyone, opening eyes and minds to the expressive power of the arts. We are connected – we sustain and strengthen the communities we serve, bringing together diverse audiences. We are vital – we bring the arts to life, engaging visitors from Philadelphia and around the world. We are provocative – we believe that the arts can change the way we understand ourselves and how we see the world.

Working Together
We expect every employee, department, and division to work collaboratively with all others, inspired by a shared purpose. We respect each other as individuals and colleagues. We encourage innovation and support one another’s efforts, recognizing that innovation involves risk.

What We Offer**
Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:

Free general admission to the museum for you and your immediate family
Discounted guest tickets for admission
Discounts on gift memberships
Special staff tours and presentations from our curatorial and conservation teams
Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees* including:

Medical, dental, and vision benefits
Fully paid short-term disability insurance, long-term disability insurance, and life insurance
Health savings or flexible spending account program
Retirement savings program with museum match
Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.

Digital Asset Specialist

Philadelphia, PA

Full Time

Mid Level

We Are Committed to an Inclusive Workplace

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

How You Will Contribute

The Digital Asset Specialist completes all tasks associated with the lifecycle of our digital assets and ensures they are ingested into or removed from their appropriate management system. Working in close collaboration with the Digital Asset Librarian, they collaborate on the establishment of consistent standards, policies, and procedures for the digital asset lifecycle. They ingest, catalog, and process assets into and out of the digital asset management system and update image rights information. This role coordinates metadata, files, and workflows between the digital asset management system (currently Cortex DAMS by Orange Logic) and content management system (currently TMS by Gallery Systems), and ensures assets are transferred to any appropriate system as needed.

Specifically, you will:

Upload, crop, and ingest digital assets into their respective systems and create and update the respective metadata.
Maintain quality control and perform updates in the DAMS of object images, staff accounts, and any other aspect of the system as needed.
Facilitate adding and maintaining up to date representative object images in TMS.
Weed assets per established guidelines and schedules. Distribute and preserve media within and across relevant systems, such as TMS, the DAMS, Preservica, Sharepoint, etc., in accordance with the digital asset lifecycle.
Collaborate with Digital Asset Librarian using current rights documentation to develop workflows to implement updating copyright credits, photography credits and other rights information in the current collection management database, The Museum System (TMS), DAMS, the museum’s website, and third party platforms.
Attach model and property releases to assets.
Create, update, and maintain documentation on day-to-day workflows. Adhere to and collaborate on digital asset management cataloging documentation with the Digital Asset Librarian.
Collaborate on Library & Archives digitization, web, and image distribution initiatives.
Collaborating with respective colleagues, help lead and participate in metadata and asset backlog and cleanup projects.
Fulfill staff and outside patron requests for images, information, and scans, and serve as backup for library@ account as needed.
Perform other duties as assigned.

Your background and experience include:

BA/BS or its equivalent in theory, training, and practice.
Demonstrated experience in cataloging and describing a wide range of media assets
Demonstrated ability in maintaining records and data in various databases and information platforms, in particular digital asset management systems and content management systems.
Familiarity with metadata standards such as IPTC, IIIF, and other image schemas.
Familiarity with Photoshop/Bridge
Consistent and accurate attention to detail.
Excellent communication and interpersonal skills.
Aptitude for technology and a willingness to learn new skills.

Position and Compensation Details

The hourly rate for this position is $26.37.
This position is Full-Time, Non-Exempt, and 35 hours per week.
This position is part of the AFSCME Local 397 bargaining unit.
This position reports to the Digital Asset Librarian.
This is a 1-year term position, beginning February 10, 2024, and ending February 10, 2025.
Physical requirements:
- Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Institutional Requirements

Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
Maintains confidentiality.
Adheres to all museum protocols, procedures, rules, and policies.

Application Timeline

Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

What We Offer

Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:

Free general admission to the museum for you and your immediate family
Discounted guest tickets for admission
Discounts on gift memberships
Special staff tours and presentations from our curatorial and conservation teams
Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees including:

Medical, dental, and vision benefits
Fully paid short-term disability insurance, long-term disability insurance, and life insurance
Health savings or flexible spending account program
Retirement savings program with museum match
Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.

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- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
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Free general admission to the museum for you and your immediate family

Discounted guest tickets for admission

Discounts on gift memberships

Special staff tours and presentations from our curatorial and conservation teams

Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees* including:

Medical, dental, and vision benefits

Fully paid short-term disability insurance, long-term disability insurance, and life insurance

Health savings or flexible spending account program

Retirement savings program with museum match

Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.

Digital Asset Specialist

Apply for this position