Coordinator of Performances, Special Projects

Philadelphia, PA
Full Time
Entry Level
We Are Committed to an Inclusive Workplace

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. 

The Coordinator of Performances – Special Projects contributes to the museum’s artistic and programmatic opportunities to enhance the visitor experience for Friday Nights, A Nation of Artists specific programming and other scheduled performances. This individual plays a key role in ensuring both the artist needs are accounted for and that those needs are effectively communicated amongst the internal stakeholders group.  As a member of the Department of Public and Civic Engagement, the role will participate in departmental brainstorming and facilitate projects, such as music and dance performances, adult art classes, family festivals and in gallery programming, as requested. This role works with staff across the museum and attends cross-departmental meetings to represent the work and needs of various departments and contributes to the maintenance of museum visitor experience reporting and recordkeeping.

The exhibition “A Nation of Artists” will celebrate the 250th anniversary of the signing of America’s Declaration of Independence with loans of furniture, ceramics, paintings, flags, and more from the Middleton family collection of Philadelphia interspersed with the Philadelphia Museum of Art’s own heralded collection. The exhibition spans nearly three centuries of American art-- from 1700 to 1950--and presents anew the museum’s collection enhanced by rarely seen works from the Middleton Family Collection. The lively interpretation and dynamic display in “A Nation of Artists” will present a sweeping view of American art through iconic works and unexpected juxtapositions, inviting visitors to explore evolving ideas of identity, culture, and creativity. 

Set within the Museum’s historic Beaux-Arts building, the exhibition affirms PMA’s civic role in shaping cultural narratives. Through dynamic education and public programs spearheaded by Learning and Engagement, “A Nation of Artists” will celebrate the richness of American art while encouraging new ways of seeing and understanding history through artists and their work. 

Specifically, you will:
 
  • Plan, schedule and book a range of visitor engagement programs onsite, including Friday Nights, heritage month celebrations, pop up performances, adult art classes, artmaking, workshops, and other programs as scheduled
  • Book, manage and staff live music performances as it relates to A Nation of Artists
  • Manage internal calendar, website and reservation system to ensure the artists and public are considered in scheduling of program for timely engagement
  • Arrange audiovisual services, backline, and hospitality for each performance
  • Manage the logistical components of each performance, including developing floor plans, overseeing set up and breakdown, crowd management, etc.  with a group of internal stakeholders
  • Develop and implement programmatic components for Museum-led events and activations in public spaces; arrange photography requests as needed
  • Ensure all financial obligations have been satisfactorily paid
  • Provide program information at weekly and monthly planning meetings

Your background and experience include:
  • Experience working in audience and program development in the arts, with specialized knowledge of live music and/or studio art practices
  • Experience building long-term relationships with the region’s creative community.
  • Comfortable working within tight deadlines and in a fast-paced working environment.
  • Excellent time management, organizational, communication, writing and interpersonal skills.
  • Superb communication, facilitation, collaboration, and negotiation skills.

Position and Compensation Details
  • The hourly rate for this position is 24.94.
  • This position is Full-Time, Non-Exempt], and 35 hours per week.
  • This position is part of the AFSCME Local 397 bargaining unit.
  • This position reports to Associate Director of Public Programs
  • This position is required to be performed fully onsite at Philadelphia Museum of Art locations.
  • This is a 2 year term position, ending November 2027
  • Physical requirements:
    • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
    • Job-specific physical requirements
    • Able to regularly set up, adjust, and operate a computer/keyboard and other office equipment used to generate work/transmit data.
    •     Able to move items up to 30 pounds
    •     Able to remain stationary for up to seven hours
  • Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.


Institutional Requirements
 
  • Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
  • Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
  • Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
  • Maintains confidentiality.
  • Adheres to all museum protocols, procedures, rules, and policies.


Application Timeline

Applications will be reviewed on a rolling basis.  We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

What We Offer

Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:
 
We offer a comprehensive benefits package for employees including:
 
  • Medical, dental, and vision benefits
  • Fully paid short-term disability insurance, long-term disability insurance, and life insurance
  • Health savings or flexible spending account program
  • Retirement savings program with museum match
  • Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.

 
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