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Assistant Registrar

How You Will Contribute
Responsible for a broad range of registration functions but specializing primarily on Collections documentation and organizing safe and efficient transport of art objects for loan, purchase, gift, bequest, off-site storage, and overseeing installations in an outdoor sculpture garden and some temporary exhibitions.  The person best suited for this position is extremely detail-oriented, meets deadlines, and is a successful multi-tasker. Computer knowledge is imperative and fluency in a foreign language is a plus. Previous museum registrar experience is required.

Specifically, you will…

  • Arrange and coordinate the transfer of artwork to and from PMA including the organization of transportation, couriers, security, insurance, unpacking, storage and related housekeeping details
  • Assign loan numbers, generate receipts, loan agreements and other essential and legal museum forms and documentation
  • Enter information into the collection management system (TMS)
  • Physical painting or applying of accession numbers to objects
  • Oversee installations in the Sculpture Garden, historic park houses and other outdoor spaces
  • Coordinate transport, documentation and installation for some exhibitions as needed to assist the Registrar and Associate Registrar for Exhibitions
  • Assist in the coordination of large-scale reinstallations of the permanent collection galleries
  • Assist in the preparation of budgets for the packing, shipping and insuring of loans
  • Assist Collections Registrar with accessioning and deaccessioning
  • Some domestic and international travel to meet shipping and insurance requirements
  • Receive or release shipments after hours to meet international and domestic shipping schedules
  • Complete condition reports on a range of object types
  • Other duties related to the movement and inventory of the collections

​​​​​​​Your diverse background includes…

  • Minimum two to five (2-5) years related registrar experience at a major museum
  • Bachelor’s degree or master’s in museum studies program
  • Excellent organizational, written and verbal skills required
  • Strong interpersonal skills
  • Flexibility and ability to work with a diverse team including staff and lenders
  • Willingness to travel, some foreign language skills, and ability to work in a fast-paced environment
  • Extremely detail oriented and ability to work under pressure and meet deadlines required
  • Collections Management database experience - TMS required
  • Computer proficiency – Word, Excel, Outlook, Acrobat
  • Candidate must complete Security Threat Assessment application
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