Communications Coordinator
Philadelphia, PA
Full Time
Entry Level
We Are Committed to an Inclusive Workplace
At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
Specifically, you will:
Your background and experience include:
Position and Compensation Details
Institutional Requirements
Application Timeline
Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.
What We Offer
Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:
We offer a comprehensive benefits package for employees including:
*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.
At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
- The Communications Coordinator is a technically skilled individual who provides critical infrastructure support to the Communications team.
- The ideal candidate will have excellent communication skills, experience working with the public, and should be willing to take on new and varied tasks as required.
- The Communications Coordinator must pay close attention to detail and be able to multitask in a fast-paced environment.
- Many of the projects that this person will be responsible for require initiative, up-to-the-minute information sharing, technical skills, and critical thinking.
- Support the Communications team in developing, creating and implementing earned media.
Specifically, you will:
- Respond to media inquiries in consultation with Communications team; assist with image fulfillment requests from media, record all media requests, and share updates.
- Assist with preparation and execution of media launches; press previews; community events; evening gala media coordination; liaise with Special Events on event planning.
- Support the Press Officers in technical preparation of materials including submitting work orders, assembling press kits, formatting releases, and handling RSVP lists. Attend and support press events.
- Take lead in maintaining media database (Meltwater) by monitoring up-to-date searches and keywords and assisting with monthly media reports
- Maintain online pressroom which includes posting press releases, Advanced Schedule of Exhibitions, Public Programs releases, updating latest headlines, managing media gallery, and staying abreast on latest updates
- Oversee general administrative duties for department including:
- Coordinate meetings for the department, and maintain calendar of the Director of Communications.
- Liaises with and museum departments for scheduling and meeting plans.
- Prepare weekly distribution of electronic press clips and weekly media listings and electronic updates.
- Manage e-mail lists by updating contact information and monitoring requests.
- Process media-relations billing.
- Coordinate and collate Board report across the division, and Communications and Marketing Committee Meetings.
- Perform other related office management duties as assigned.
Your background and experience include:
- Technical proficiencies in Microsoft (Office, Word, Excel, and Sharepoint) and Adobe Photoshop.
- Previous experience with media monitoring via Press Page, Meltwater, and/or Google Analytics
- Familiarity with email marketing tools (Campaign Monitor and Create Send)
- Experience with social media, specifically Facebook, Twitter, Instagram and LinkedIn.
- At least one year of relevant experience in an arts and culture institution and/or media/communications position in a non-profit visual arts organization.
- Bachelor’s degree required, majors in Communications and Art History desirable
Position and Compensation Details
- The hourly rate for this position is $19.88.
- This position is Full-Time, Non-Exempt, and 35 hours per week.
- This position is part of the AFSCME Local 397 bargaining unit.
- This position reports to Vice President of Communications and Marketing
- This position is required to be performed fully onsite at Philadelphia Museum of Art locations.
- Physical requirements:
- Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
- Job-specific physical requirements
- Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Institutional Requirements
- Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
- Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
- Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
- Maintains confidentiality.
- Adheres to all museum protocols, procedures, rules, and policies.
Application Timeline
Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.
What We Offer
Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:
- Free general admission to the museum for you and your immediate family
- Discounted guest tickets for admission
- Discounts on gift memberships
- Special staff tours and presentations from our curatorial and conservation teams
- Discounts at the museum restaurant, museum cafés, and museum retail and online stores
We offer a comprehensive benefits package for employees including:
- Medical, dental, and vision benefits
- Fully paid short-term disability insurance, long-term disability insurance, and life insurance
- Health savings or flexible spending account program
- Retirement savings program with museum match
- Paid vacation, personal days, sick days, and holidays
*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.
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