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Associate Registrar, Art Bridges

How You Will Contribute
The Philadelphia Museum of Art seeks an Associate Registrar to facilitate a collection sharing partnership between the PMA and eight partner museums across Pennsylvania. Supported by a grant from the Art Bridges, Inc., and the Terra Foundation for American Art, the loan sharing initiative aims to activate American Art collections, broaden audience access, and increase the capacities of the participating institutions.

The Associate Registrar is critical to the successful realization of the program and will seek, throughout their activities, to advance collaborative strategies that align with the project’s overarching goals. This role will oversee all details pertaining to the initiative’s loans managing all logistics from loan requests to installations. The collection sharing project will begin modestly through discrete PMA loans but grow to include small touring exhibitions. With assistance from the Department of Exhibition Planning, the Associate Registrar will administer these loans and exhibitions by scheduling, tracking, and coordinating.

At its core, the Art Bridges +Terra Foundation Initiative is a collaborative undertaking. The Associate Registrar will therefore work closely with the project’s Art Bridges + Terra Foundation Initiative Curatorial Coordinator as well as Partner staff, and in consultation with the PMA’s conservation, photography, art handling, framing, and mount making teams.  Together with the Curatorial Coordinator, the Associate Registrar will simultaneously serve as the PMA’s Representative and each Partner’s advocate, working across stakeholders to solve problems, manage communications, and drive the project’s realization.

Starting after January 1, 2019, the position runs through March 31, 2021, with the possibility of renewal as part of a future Art Bridges +Terra Foundation Initiative grant. 


Specifically, you will…

  • Prepare and shepherd loan paperwork in consultation with the Curatorial Coordinator
  • Prepare loan condition reports
  • Coordinate conservation and mount making for loans in conjunction with the Curatorial Coordinator
  • Schedule photography of objects
  • Liaise with independent contractors for crates, transportation, and art handling
  • Develop and maintain shipping and packing schedules
  • Schedule and oversee security of objects during packing, transportation, unpacking, installation, and deinstallation
  • Travel with loans and assist with installation as needed and/or supervise other couriers
  • Track accounting and billing for shipping, couriers, and conservation expenses to maintain project budget in consultation with the Curatorial Coordinator
  • Manage insurance
  • Develop contracts for traveling exhibitions, as needed, in consultation with the Curatorial Coordinator and PMA Exhibition Planning

Your diverse background includes…

  • At least two years of experience with registration at an arts institution
  • Art handling and courier experience
  • Project management familiarity with scheduling, meeting management, budget oversight, and contracts
  • Technical proficiency with personal computers and standard office equipment; fluent with Microsoft Office platform (Outlook, Word, Excel, PowerPoint); experience with collection management software; experience with TMS (The Museum System) preferred
  • Ability to be precise and highly organized with excellent verbal and written communication as well as relationship management skills
  • Valid driver’s license is desirable
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