Development Coordinator, Institutional Support

Philadelphia, PA
Full Time
Entry Level
We Are Committed to an Inclusive Workplace

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.


How You Will Contribute

The Development Coordinator, Institutional Support supports the leadership and staff of the Corporate Relations and Foundations and Government Support teams in all aspects of program administration.  


Specifically, you will:
 
  • Provide support to the Director of Corporate Relations and Director of Foundation and Government Support related to the day-to-day operations of their teams.
  • Collaborate with departments across the museum to gather necessary information, images, budgets and more to draft proposals, grant applications, and reports for both teams pertaining to unrestricted and restricted funding opportunities.
  • Draft, submit, and distribute correspondence, including but not limited to pledge forms, acknowledgements, receipts, and invitations to program constituents.
  • Assist with stewardship for donors and prospective donors including but not limited to tracking benefits administration, reserving and sending tickets, drafting correspondence, coordinating mailings, scheduling tours, and maintaining RSVP lists.
  • Assist in the planning, coordination, and execution of meetings both internal and external with donors and prospective donors. Tasks include sending meeting requests, reserving conference rooms, creating presentations, ordering catering, setting up the room(s), greeting guests, and taking meeting minutes.
  • Conduct prospect research for both teams and update relevant records as needed.
  • Track budgets, expenses, and revenue for both teams.
  • Maintain and utilize donor and prospective donor information in the Raiser’s Edge database and work with the Advancement Operations team to design and generate regular reports.
  • Maintain files for both program areas.
  • Complete other special projects for both teams, as needed.
  • General office duties shared with all Development Assistants and Coordinators, including answering general phone line and collecting mail, assisting with large projects and mailings, etc.
  • Perform other duties as assigned.


Your background and experience include:
 
  • B.A. degree from an accredited college or university or equivalent experience.
  • Exceptional written and oral communication skills.
  • Strong organizational skills, attention to detail, and the ability to be flexible and creative.
  • Computer proficiency including Microsoft Word and Excel required.
  • Knowledge of Raiser’s Edge desirable.
  • Knowledge of visual arts and museums desirable.


Position and Compensation Details
 
  • The hourly rate for this position is $20.33.
  • This position is full-time, non-exempt, and 35 hours per week.
  • This position is part of the AFSCME Local 397 bargaining unit.
  • This position reports to the Director of Corporate Relations and the Director of Foundation and Government Support.
  • Physical requirements:
    • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
  • Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.


Institutional Requirements
 
  • Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum, and protects and enhances its reputation and standing within the community of museums.
  • Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
  • Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
  • Maintains confidentiality.
  • Adheres to all museum protocols, procedures, rules, and policies.


Application Timeline

Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.


What We Offer

Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:
 
  • Free general admission to the museum for you and your immediate family
  • Discounted guest tickets for admission
  • Discounts on gift memberships
  • Special staff tours and presentations from our curatorial and conservation teams
  • Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees* including:
 
  • Medical, dental, and vision benefits
  • Fully paid short-term disability insurance, long-term disability insurance, and life insurance
  • Health savings or flexible spending account program
  • Retirement savings program with museum match
  • Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.
 
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