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Administrative Assistant, Contemporary Art

What We Do
We are Philadelphia's art museum. A place that welcomes everyone. A world-renowned collection. A landmark building. We bring the arts to life, inspiring visitors—through scholarly study or creative play—to discover the creative spirit that lies within each of us. We connect people with the arts in rich and varied ways, making the experience of the Museum surprising, lively, and always memorable. 

How You Will Contribute
The Contemporary Art Department at the Philadelphia Museum of Art seeks a highly organized, dynamic, team-oriented Administrative Assistant with a special interest in Contemporary Art to assist the Senior Curator of Contemporary Art. This person will oversee the daily operations of the office and work closely with the contemporary team, providing support as needed for special exhibitions, special projects, and contemporary programming.

This person is also responsible for preparing the Department’s semiannual Advisory Committee Meetings. This involves correspondence with Committee members, spearheading the internal timetable for meeting preparations, organizing materials using online tools in advance of meetings, planning Committee trips and special events, and taking and compiling meeting minutes.  

Specifically, you will be…

  • Performing various administrative and clerical tasks for the Department including, but not limited to: answering phones, organizing departmental files, overseeing departmental finances (including the fiscal year budget and other internal Departmental budgets), processing reimbursements, and ordering supplies.
  • Managing the Senior Curator’s calendar and travel arrangements
  • Working with the Senior Curator to draft internal and external communications and outgoing correspondence
  • Preparing and organizing materials for the semi-annual Advisory Committee meetings, taking minutes during Committee meetings, actively maintaining and developing content for the Committee website, and communicating with Advisory Committee members.
  • Organizing travel plans for Advisory Committee trips to art fairs, exhibitions and private collections, and other activities. 

Your diverse background includes…

  • Bachelor’s degree required, specialization in Art History preferred. 
  • 2+ years of related work experience in an office environment with preference given to experience in an art context.
  • Technical proficiency with personal computers and standard office equipment; fluent with Microsoft Office suite (Outlook, Word, Excel and PowerPoint); fluent with Photoshop; and general comfort level with online tools.
  • Excellent written and verbal skills with a high degree of detail orientation
  • Ability to work on the occasional evening or weekend for meetings and public programs organized by Contemporary Art.

Who We Are
Our values define who we are. They drive the way we do things and the decisions we make. We are open – we welcome everyone, opening eyes and minds to the expressive power of the arts. We are connected – we sustain and strengthen the communities we serve, bringing together diverse audiences. We are vital – we bring the arts to life, engaging visitors from Philadelphia and around the world. We are provocative – we believe that the arts can change the way we understand ourselves and how we see the world.

Working Together
We expect every employee, department, and division to work collaboratively with all others, inspired by a shared purpose. We respect each other as individuals and colleagues. We encourage innovation and support one another’s efforts, recognizing that innovation involves risk. We are an equal opportunity employer that actively seeks to employ a diverse group of people who embody our values. 

What We Offer
Our employees are at the center of the Museum. We want to ensure they are engaged in their work and rewarded for a job well done. We offer generous benefits and compensation depending on the position such as:

  • Extensive paid time off, including up to two weeks’ vacation, five personal days, and twelve sick days per year
  • 403(b) Retirement savings program
  • Excellent health, dental, and vision benefits at low cost to employees
  • Fully paid life insurance and long-term disability insurance
  • Museum Perks – tickets for special exhibitions, store and café discounts, free general admission for immediate family, reciprocal memberships with local and national museums, and more.

Application Deadline: September 23, 2017

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